Digital Archiving on a Shoestring:
The Development of the Oregon Documents Repository

• Simplicity / Transparency / Migratability
• Type of materials in the repository and resources available determines which platforms should even be considered
• Workflow drives tool design, not the other way around
• Don't duplicate functions that existing tools and workflows handle well

---

• Platform is a vanilla web server, the regular filesystem, and a few python scripts
• Tools can be used to harvest, create, edit, and store documents as well as perform a few basic serials management tasks
• No sophisticated access controls, statuses, etc.
• Access provided through catalog (Example)

Repository functions

• Capture a single file
• Capture an HTML document
• Edit an existing HTML document
• Create a serial index page
• Add an individual issue to an existing serial
• Reorder links on a serial index page
• Create a disclaimer for a converted document

• Reports
• Descriptions of programs and agencies
• Newsletters and journals
• Statistics
• Handbooks and pamphlets
• Posters
• Maps

• Meeting announcements, agendas, or minutes
• Forms
• Dynamic content
• Speeches, press releases, testimony
• Conference announcements
• Home pages or pages that consist primarily of links

• Document ID automatically assigned
• If PDF, rename, generate appropriate disclaimer, and store
• If some other format, retain name, generate appropriate disclaimer and store

Example: Clatsop State Forest Astoria District recreation management plan
• Archived version
• Catalog record

• Document ID automatically assigned
• Navigation, javascript, styles, and all but most basic formatting stripped
• External URLs delinked and placed in parentheses
• Anchor text italicized to show relationships
• Images retrieved

Example: Food programs
• Original version
• Archived version
• Catalog record

• Separate processes for creating index pages and adding issues
• Issues automatically added to in reverse chronological order

Example: Inmate population profile
• Original version
• Archived version
• Catalog record